South Bay School Student Handbook

South Bay School
2018-19 Parent-Student Handbook
Home of the Sharks

Gary Storts, Superintendent

6077 Loma Avenue, Eureka, CA 95 503
School Phone:    443-4828  
School Fax:        444-3690    
District Phone:   476-8549
District Fax:       476-8968
District & School Website: www.

Welcome to South Bay School

At South Bay Union School District, we are dedicated to providing a safe and nurturing school environment for all of our students.  This handbook provides a general overview of important information about your school.  Please call with any questions or concerns

The South Bay Union School District's Vision and Mission statements:

Vision Statement:  South Bay USD students will develop a mastery of language and math - so that as well educated citizens - each is equipped and empowered for success in a rapidly changing world.

Mission Statement:  South Bay USD supports the development of intellectual curiosity and thirst for discovery by recruiting a superior staff, providing unparalleled and ongoing training, accepting responsibility for student achievement.

South Bay Union School District Governing Board Members
* Gary Quintrell     Board President
* Jacob Coan          Board Clerk
* Kelly Noga         Member
* Clay Carver        Member


Heather Becksted, Principal
Gary Storts, Superintendent

School Secretary
Diane Schorlig

4-6 Teachers           Grade/Class
Nancy Bergenske            4th
MaryBeth Blanc              4th
Sarah Fox                        4th/5th
Emily Swingseth             5th/6th
Logan Morwood             6th
Cricket Harrison             6th
Rachel Burns                  Resource
Carrie Kelly                    Special Day
Emily Evan                    Visual and Performing Arts
Barbara Landberg           Speech

Technology Coordinator
Patty Valtenbergs

ELL & SFA Facilitator
Shawna Storts

EXPLORE Site Leader
Joe Robles

Alison Bronkall

Sherrie Bazan, Head Cook
Danika Lyssand, Assistant Cook

Coordinator of Maintenance, Operations, and Transportation
Shannon Wilson

Custodial Staff
Joe Maschmeier

Bus Drivers
Michele Livingston

Office Hours:  7:30 A. M.  -  4:00 P. M.

South Bay School Bell Schedule
8:20AM    First Bell
8:25AM   Tardy Bell

  9:45AM - 10:00AM  4th, 5th, 6th
10:05AM - 10:20AM  7th, 8th

12:05PM - 12:30PM 4th, 5th, 6th   
12:20PM- 1:00PM     7th, 8th

3:00   4th - 8th

Note: Early Dismissal every Wednesday at 1:30pm.

September 3             Labor Day
November 1&2        In Service Days
November 12           Veteran's Day
November 19-23     Thanksgiving Break
Dec. 24-Jan. 4         Winter Break (2 weeks)
January 21               Martin Luther King Day
February 18-22        Presidents' Holiday Break
March 22                 Local Recess
April 16-20              Spring Break
May 27                   Memorial Day


  • Wednesdays are scheduled as early release days. Dismissal time on early release days is 1:30 p. m. 
  • Days scheduled for parent/teacher conferences are also early release days.


  • December 3-7, 12        Fall Parent Teacher Conferences
  • March 20th & 25-29    Spring Parent Teacher Conferences

There are two times during the school year when the early release day will not be scheduled on Wednesday but a Friday.
These two days are:

  • TBD        PTA Carnival
  • June 13     LAST DAY OF SCHOOL (no early release Wednesday, June 6)

Other Important Dates

  • August 30          Back to School Night
  • January 16         Open House

Regular Monthly Meetings:

  • School Board              2nd Thursday of each month
  • PTSA                          2nd Wednesday of each month
  • School Site Council    2nd Tuesday of each month



  • All visitors, including families, must sign in at the school office and obtain a Visitor Badge, no matter what the reason (e. g., to volunteer, pick up a student, deliver something).
  • Please sign out when leaving and return badge.
  • To insure safety, other individuals, unless approved by a staff member, are not permitted to visit classrooms or wander around the campus.
  • Pets are permitted only with permission.

If your child is required to take medications while at school:

  • The medication must be brought to the office to be stored in a locked cabinet or refrigerator.
  • The medication must be clearly identified and in its original container.
  • The medication must carry a prescription label with child?s name, drug name, dosage instructions, doctor?s name and date, and must be current.
  • A district form, signed and dated by the parent and physician, must accompany each medication.

The cafeteria staff prepares nutritious meals every school day, both breakfast and lunch.  Breakfast is FREE for all students, and students may purchase lunch (entree, salad bar and milk) for as little as $3.00.  Milk only is $.25. Please pay in advance for your child's meals by the week or by the month.
At the beginning of the school year, parents will receive special lunch forms that allow for reduced or free lunch if certain criteria are met.  Please make sure you fill out and return these forms as soon as possible. If your household income changes during the school year and you feel you might qualify for reduced or free lunch for your child, please talk to the school secretary.

It is very important that you keep your child?s emergency card updated in case we cannot reach you at home or work in an emergency. This way we can contact other responsible adults, designated by you if needed.  Please phone the school whenever there are changes.

Telephone Messages
Because delivering personal messages to students disrupts instructional time, messages will be taken in the office and delivered at the appropriate time, unless there is an emergency. Please be aware that it is often not possible to deliver messages minutes before school is out. Students may only make calls to parents in an emergency or when directed to do so by a staff person.

Leaving During School Hours
South Bay School is closed campus.  This means that students are not allowed to leave the campus during the school day unless the student's parent or guardian signs them out, sends a note or calls the office.  All students must be signed out.

Lost and Found
Please have your student's name plainly written on his or her personal belongings. Our school has one Lost and Found located in the Healthy Start room. Clothing not claimed is donated to a charitable organization at the end of each trimester.

Attendance Procedures
Whenever your student is going to miss school, please call the school at 443-4828 or email the office at If you do not call, you must send a note to the office when your student returns to school. Any unverified absence will be recorded as truancy.

We offer many programs and services for our students.  Many are optional and some are part of our regular curricular program.

EXPLORE CORE: After School Program
ALL South Bay USD students will be able to register for the EXPLORE After School Program at no cost to our families.   All that is required to receive this outstanding after school opportunity is regular and consistent attendance, and follow our school rules of BE SAFE, RESPECTFUL, and RESPONSIBLE. For questions specific to Pine Hill, please contact Julie Bonomini at (707)616-7875.  For question specific to South Bay, please call Joe Robles at (707)616-7881.

EXPLORE EXPANDED: After School Program
Unfortunately, South Bay Charter Middle School does not qualify for the ASES grant.  In an attempt to offer a low-cost after-school alternative to private care options, South Bay USD will extend a fee-based program of $120 per month to our middle school students.  Students will be afforded the same opportunities and enrichments offered in the elementary after school program but at a fraction of the cost of private care options.

Resource: Provides academic support for identified students with learning challenges.

Speech: Assists with the development of speech articulation and communication skills.

English Learners (EL): a program that promotes language proficiency, working with our English Language Learners.

Reading/Math Intervention: Provides identified students (through regularly administered assessments) additional support in math and/or reading.

Counseling: Focuses on children?s social development with lessons on empathy training, conflict resolution, and anger management.  Students work in small groups or one-on-one with the school counselor.

Arts & Music: All 4-6th grade students will receive art class for 40 min. during the week. Students in 4th-8th grade can receive music lessons through after school music opportunities.

Family Resource Center: Off-site coordination of school-based and school-linked services for children and families.  Call Deanna Moran; 707-445-9533

Healthy Choices
South Bay Union School District has adopted a Wellness Policy that is in line with state mandates.  The following are the goals of this policy:

  • Child Nutrition Program shall comply with federal, state and local requirements
  • All foods and beverages sold on campus during the school day are consistent with current federal, state and local requirements.
  • The school environment is safe, comfortable and pleasing with ample time and space allocated for eating meals.
  • Sequential and interdisciplinary nutrition education and physical education are provided to promote student wellness.
  • All students are provided with the opportunity to be physically active on a regular basis through physical education and physical activity programs designed to meet or exceed the California  Department of Education regulations.
  • All school-based activities are consistent with SBUSD Wellness Policy goals.

Rewards, Celebrations, Marketing
The school district will encourage the use of healthy foods and/or activities for school celebrations.

  • School staff and parents will be notified of the school's preference for healthy food or activity based celebrations.
  • The school will inform parents of healthy alternatives whenever possible.
  • Celebrations should occur after the class' lunch period.
  • School personnel will take opportunities to model healthy food choices while engaged in school and/or district activities.
  • The school district will discourage the use of food or beverages as a reward for student accomplishments and will not withhold food or beverages as punishment.
  • The school will limit the marketing and advertising of unhealthy food and beverages. Food or beverages that do not meet the nutrition guidelines stated above will not be heavily promoted.

Family - School Compact
The staff at South Bay School is committed to the success of each of our students.  With our staff and each family assisting their children toward that end, we will all reach our goal.
The school pledges to:

  • Motivate and inspire each student to work to the best of their ability
  • Provide an environment which builds academic success
  • Work to establish those habits of self-discipline which are the key to maturity
  • Maintain open lines of communication, and encourage parent involvement

Each family will:

  • Ensure that children arrive on time every day, well-rested and ready to learn
  • Demonstrate interest in student assignments and materials
  • Provide a quiet time and place for homework
  • Participate in school and community activities that support our children

Each student will:

  • Behave in a safe manner by following commonly accepted rules
  • Show respect and courtesy for each and every person at school
  • Act responsibly, demonstrating care for our school and grounds


Before School:

  • Supervision begins at 7:30 a. m. in the cafeteria. ALL students will be in the cafeteria until playground supervision begins at 7:45 a. m.  Students should not arrive at school before 7:30 a. m.
  • Bicycles are to be locked at the bike rack and all scooters and skateboards are to be placed in the school office. A helmet must be worn if using one of these forms of transportation.
  • Free breakfast is served for all registered students from 7:45 a. m. until 8:15 a. m.
  • First bell is at 8:20 a. m.  Students should walk to their classroom and line up at the door.
  • Students need to get a late pass from the office if arriving after 8:25 a. m.

During School

  • Students are expected to follow school rules and be respectful at all times.
  • Students are to keep their hands, feet, and objects to themselves.
  • Classroom teachers have their own classroom rules and will follow the school?s discipline policy for sending students out of class.
  • Healthy snacks are encouraged. Food should be eaten only in designated areas (not in the bathroom, in hallways, or on the playground).
  • No gum, candy, soda, energy drinks, or coffee.
  • Spray perfume or spray (aerosol) deodorant are not permitted on campus.
  • Electronics and toys are not allowed at school.
  • Cellular phones are allowed but must be turned off at all times (please see Cell Phone Policy).
  • Students must have permission from their teacher to call home and must use the phone in the office.  If you need to get a message to your child, please call the office at 443-4828.
  • Students are only able to leave campus with their parent, guardian or another authorized adult who has signed them out.

After School:

  • Students should report to designated areas for pick up, (by parents or by the bus), report directly to the after school program or leave campus for home if walking or riding a bike.
  • Students must have permission to use the phone and must use the phone in the office and then only in an emergency.
  • Students should wait at the pick-up location until they see their family or until the bus arrives. No students should be unsupervised after school.

South Bay Playground Rules
1. Run on the blacktop only; walk in hallways
2. Snacks allowed on the green bench only
3. Stay out of fenced area
4. Dodgeball is not allowed during recess times
5. Use only school-provided equipment - no items from home
6. Swings:

  • Swing facing the playground structure
  • Count slowly to 50 if swings are occupied (while standing a safe distance away)
  • No twisting or jumping off swings

7. Playground Structure:

  • No playing tag on play structure
  • Rubber chips are to stay on the ground
  • Slide down the slide, feet first only, on your backside
  • No standing or sitting on top of structure

Dress Code:
General Guidelines: Students' clothing must not present a health or safety hazard or a distraction which would interfere with the educational process.

  • Shorts and skirts will extend below the fingertips when the student is standing.  Shorts or skirts not meeting this length must be worn with leggings or shorts underneath.
  • No underwear will show (especially bras or underpants/boxers). See-through tops must be worn with an otherwise acceptable shirt underneath.
  • Midriffs will be fully covered.
  • No cleavage will show.
  • Hats, hoods, scarves and other head coverings will be removed inside buildings.  Exceptions may be made for religious or medical reasons.
  • Sunglasses will be removed inside buildings unless there is a medical reason to wear them.
  • Clothing with the following will not be permitted: suggestive words or slogans; obscene pictures; drug, alcohol, or gang messages; or racial, ethnic, or hate messages.
  • Proper shoes must be worn during PE class. Shoes must be flat on the bottom (no heels) and have closed toes and closed heels.

P. E. Attire
In order to participate fully in Physical Education classes, all students are required to wear appropriate shoes and clothing.

Mid-Terms/Report Cards
The school provides parents with a detailed report of the progress of all students three times during the school year.  A less detailed mid-term report will be mailed to parents? half-way between each trimester to update parents on how their student is performing.

Parent Conferences
Student progress and report cards are discussed with parents and students at conferences scheduled at the end of the first and second trimesters.

The staff at South Bay School recognizes that not all learning takes place in the classroom.  Development of study habits and application of study skills are necessary for continued independent learning.  Therefore, it should be emphasized that regular assignments outside the instructional day are to be deemed a part of the total instructional program and should be as frequent as necessary for the student to develop mastery of the subject.  Homework is an extension and reflection of instruction.  It provides opportunities to:

  1. Practice to promote mastery of skills.
  2. Develop independence and responsibility in students.
  3. Familiarize parents with the curriculum and to provide support for educational experiences.
  4. Prepare students for new material.
  5. Reinforce and expand classroom instruction.

Honor Roll
To be eligible to be named to the trimester Honor Roll, a student must meet the following requirements:

  • In 4th - 6th grades, a grade point average (GPA) of 3.0 or above for Honor Roll and 3.5 or above for High Honors.
  • In 7th & 8th grade, a grade point average (GPA) of 3.5 or above for Honor Roll and 3.8 or above for High Honors.
  • Grades 7-8: Computation in the 6 subjects: Math, English, Science, History, Physical Education, and Elective 1 & 2 (which count as one class) for GPA: A= 4 points; B= 3 points; C= 2 points; D= 1 point; F= 0
  • No D or F grades.

Extracurricular Eligibility
Eligibility must be maintained on a trimester basis for the duration of any extracurricular activity.  To maintain eligibility a student must have at least a “C”average (2.0 GPA) with no failing grades.  GPA will be calculated the same as Honor Roll (see above). The grades must be established in the trimester or mid-term prior to the start of an extracurricular activity and maintained throughout the season.

  • Student athletes who do not make grades at the semester reporting period may re-establish their eligibility at the mid-term reporting date on a probationary status if the coach agrees with adding another player and there is room on the team. Reinstated student-athletes are subject to weekly grade checks and must maintain a  “C” average and no “F's” for the remainder of the season.
  • Student athletes who do not meet eligibility requirements at the mid-term reporting period may re-establish their eligibility if their grades come up enough to meet the eligibility requirements. These student athletes are also subject to weekly grade checks and must maintain a “C” average and no “F's” for the remainder of the season.

Parental Concerns

  • The staff at South Bay School is committed to providing a quality educational program to our students.  We strive to provide a nurturing environment where students feel safe, comfortable, and challenged.  Our goal is to communicate effectively and establish positive working relationships with parents.  We seek to be partners with parents in ensuring that each student achieves to his or her highest ability.
  • Parental concerns regarding your child?s academic, social or emotional growth should first be brought to the attention of the classroom teacher.  Parents may request a conference with a teacher at any time.  If necessary, a parent may request that the school counselor or principal attend the conference.  Conferences provide parents and teachers the opportunity to discuss issues of concern, resolve misunderstandings, answer questions, and open channels of communication.  If the concern remains unresolved, the parent should then make an appointment with the Principal.

Any student, including a student with disabilities, may be subject to suspension or expulsion when it is determined that he/she:
1. Caused, attempted to cause, or threatened to cause physical injury to another person or willfully used force or violence upon another person, except in self-defense.
2. Possessed, sold, or otherwise furnished any firearm, knife, explosive, or other dangerous object, unless, in the case of possession of any object of this type, the student had obtained written permission to possess the item from a certificated school employee, with the principal or designee's concurrence. Students are prohibited from possessing a laser pointer on school premises, except for a valid instructional or other school-related purpose.
3. Unlawfully possessed, used, sold, otherwise furnished, or was under the influence of, any controlled substance, alcoholic beverage, or intoxicant of any kind.
4. Unlawfully offered, arranged, or negotiated to sell any controlled substance, alcoholic beverage, or intoxicant of any kind, and then sold, delivered, or otherwise furnished to any person another liquid, substance, or material and represented same as such controlled substance, alcoholic beverage, or intoxicant.
5. Committed or attempted to commit robbery or extortion.
6. Caused or attempted to cause damage to school property or private property.
7. Stole or attempted to steal school property or private property.
8. Possessed or used tobacco or products containing tobacco or nicotine products, including, but not limited to, cigars, cigarettes, miniature cigars, clove cigarettes, smokeless tobacco, snuff, chew packets, and betel.
9. Committed an obscene act or engaged in habitual profanity or vulgarity.
10. Unlawfully possessed, offered, arranged, or negotiated to sell any drug paraphernalia.
11. Disrupted school activities or otherwise willfully defied the valid authority of supervisors, teachers, administrators, or other school personnel engaged in the performance of their duties.
12. Knowingly received stolen school property or private property.
13. Possessed an imitation firearm.
14. Committed or attempted to commit a sexual assault or committed a sexual battery.
15. Harassed, threatened, or intimidated a student who is a complaining witness or witness in a school disciplinary proceeding for the purpose of preventing that student from being a witness and/or retaliating against that student for being a witness.
16. Unlawfully offered, arranged to sell, negotiated to sell, or sold a prescription drug.
17. Engaged in, or attempted to engage in, hazing.
18. Made terrorist threats against school officials and/or school property.
19. A student is also subject to suspension for expulsion when it is determined that he/she:
a. Committed sexual harassment as defined in Education Code 212.5. Sexual harassment means conduct which, when considered from the perspective of a reasonable person of the same gender as the victim, is sufficiently severe or pervasive as to have a negative impact upon the victim's academic performance or to create an intimidating, hostile, or offensive educational environment.
b. Caused, attempted to cause, threatened to cause, or participated in an act of hate violence. Such acts include injuring or intimidating a victim, interfering with the exercise of a victim's civil rights, or damaging a victim's property because of the victim's race, ethnicity, religion, nationality, disability, gender, gender identity, gender expression, or sexual orientation; a perception of the presence of any of those characteristics in the victim; or the victim's association with a person or group with one or more of those actual or perceived characteristics.
c. Intentionally engaged in harassment, threats, or intimidation against district personnel or students that is sufficiently severe or pervasive to have the actual and reasonably expected effect of materially disrupting class work, creating substantial disorder, and invading the rights of school personnel or students by creating an intimidating or hostile educational environment.
d. Engaged in an act of bullying, including, but not limited to, bullying by means of an electronic act, directed toward a student or school personnel.  Bullying means one or more acts by a student or group of students that constitute sexual harassment, hate violence, harassment, threats, or intimidation.

A student may be suspended or expelled for any of the acts listed above if the act is related to school activity or school attendance occurring at any district school or within any other school district, at any time, including, but not limited to, the following:

  • While on school grounds
  • While going to or coming from school
  • During the lunch period, whether on or off the school campus
  • During, going to, or coming from a school-sponsored activity
  • Removal from Class by a Teacher and Parental Attendance
  • A teacher may remove any student from his/her class for the remainder of the day and the following day for any act listed in “Grounds for Suspension and Expulsion” above.  As soon as possible, the teacher shall ask the student's parent/guardian to attend a parent-teacher conference regarding the removal.  A counselor may attend the conference if it is practicable, and a school administrator shall attend if either the parent/guardian or teacher so requests. The teacher may require the student to complete any assignments and tests missed during the removal. Pursuant to Board policy, a teacher may require the parent/guardian of a student whom the teacher has removed to attend a portion of a school day in his/her child's classroom.


Cell Phone Policy

  • Cell phones (and other electronic signaling devices) shall be turned off and kept out of sight during class time or at any other time on school grounds, except where deemed medically necessary or when otherwise permitted by the teacher or administration. No student shall be prevented from using his/her cell phone in the case of an emergency, except when that use inhibits the ability of the school district employees to effectively communicate instructions for the safety of students. No student shall use an electronic signaling device with a camera, video, or voice recording function in a way or under circumstances, which infringe on the privacy rights of other students.
  • Violation of this policy shall be subject to progressive discipline. If a student uses an electronic signaling device or has it out in open view, a school district may confiscate the device and return it at the end of the class period, school day, or activity. A student?s right to carry such devices may be revoked for subsequent offences except where deemed medically necessary. Students may be subject to other disciplinary measures when the use of an electronic signaling device violates school rules, such as cheating. School district employees shall store confiscated electronic signaling devices in a secure manner.
  • If a school district employee reasonably suspects the student has engaged in activities or behavior with his/her cell phone that would break any school policy (other than mere possession of the cell phone) or any state or federal law, the school district employee should confiscate the cell phone. The school district employee may then search the student?s cell phone so long as the search remains limited in scope and designed to produce evidence related to the alleged violation. Without reasonable suspicion of wrongdoing with the device beyond merely possessing it or having it out in the open, school district employees may not search any personal telecommunication device without the express authorized consent of the student and the student?s parent or legal guardian,
  • Students are responsible for personal electronic devices they bring to school. The district shall not be responsible for loss, theft, or destruction of any such device brought on school property, except that it shall be the responsibility of the school to ensure the safekeeping of any confiscated devices.

South Bay Honor Code
The purpose of this Honor Code is to communicate the meaning and importance of academic integrity to all members of the school community.  The Honor Code will also support the interest of the community in maintaining the highest standards of conduct in student learning.

South Bay School embodies a spirit of mutual trust and intellectual honesty.  That spirit is central to the very nature of learning and represents the shared values among the members of the school community.

The core values, which are reflected in the Honor Code, are:
1.  Academic Honesty is demonstrated by students when:

  • students submit their own work for tests and assignments;
  • the ideas and the writing of others are properly cited;
  • students do not provide answers or other inappropriate help to others;
  • students correctly report their research and where they found it.

2.  Respect for others and the learning process demonstrate academic honesty.
3.  Trust in others to act with academic honesty as a positive community-building force in the school.
4.  Responsibility is recognized by all to demonstrate their best effort to prepare and complete academic tasks.
5.  Fairness and equity are demonstrated so that every student can experience an academic environment that is free from intellectual dishonesty.
6.  The integrity of all members of the school community as demonstrated by a commitment to academic honesty and support of our quest for authentic learning.

The Honor Code is the school policy, which defines the expected student conduct standards in relation to academic affairs.

Consequences: Students that violate the honor code or fail to reflect the core values in their actions may have consequences imposed, such as a lower grade or an F on the assignment/test, loss of technology privileges (access to internet and/or use of computers), or suspension from school.

Student Honor Code Oath: Authentic learning at South Bay is important to me.  I promise to use my words, my thoughts and my ideas in all of my work.  I promise to maintain a high level of respect and integrity as a student representing South Bay School.  I understand and will uphold the Honor Code in both letter and spirit.  I make this promise with honor and trust.

Internet Use

Before a student is authorized to use the district's technological resources, the student and his/her parent/guardian shall sign and return the Acceptable Use Policy Contract specifying user obligations and responsibilities. In that agreement, the student and his/her parent/guardian shall agree not to hold the district or any district staff responsible for the failure of any technology protection measures, violations of copyright restrictions, or user mistakes or negligence. To reinforce these measures, the principal or designee shall implement rules and procedures designed to restrict students' access to harmful or inappropriate matter on the Internet and to ensure that students do not engage in unauthorized or unlawful online activities. Staff shall supervise students while they are using online services and may have teacher aides, student aides, and volunteers assist in this supervision.
The principal or designee shall provide age-appropriate instruction regarding safe and appropriate behavior on social networking sites, chat rooms, and other Internet services. Such instruction shall include, but not be limited to, the dangers of posting personal information online, misrepresentation by online predators, how to report inappropriate or offensive content or threats, behaviors that constitute cyberbullying, and how to respond when subjected to cyberbullying. All instructional staff will be provided with information about the role of staff in supervising student use of technological resources. All students using these resources shall receive instruction in their proper and appropriate use.
Teachers, administrators, and/or library media specialists shall prescreen technological resources and online sites that will be used for instructional purposes to ensure that they are appropriate for the intended purpose and the age of the students. The Superintendent or designee shall ensure that all district computers with Internet access have a technology protection measure that blocks or filters Internet access to visual depictions that are obscene or harmful to minors and that the operation of such measures is enforced. Student use of district computers to access social networking sites is prohibited. To the extent possible, the Superintendent or designee shall block access to such sites on district computers with Internet access.
The Governing Board desires to provide a safe school environment that allows all students equal access and opportunities in the district's academic and other educational support programs, services, and activities.  The Board prohibits, at any district school or school activity, unlawful discrimination, harassment, intimidation, and bullying of any student based on the student's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

Prohibited discrimination, harassment, intimidation, or bullying includes physical, verbal, nonverbal, or written conduct based on one of the categories listed above that is so severe and pervasive that it affects a student's ability to participate in or benefit from an educational program or activity; creates an intimidating, threatening, hostile, or offensive educational environment; has the effect of substantially or unreasonably interfering with a student's academic performance; or otherwise adversely affects a student's educational opportunities. The Board also prohibits any form of retaliation against any student who files a complaint or report regarding an incident of discrimination, harassment, intimidation, or bullying.

Students who engage in discrimination, harassment, intimidation, bullying, or retaliation in violation of law, Board policy, or administrative regulation shall be subject to appropriate discipline, up to and including counseling, suspension, and/or expulsion.  Any employee who permits or engages in prohibited discrimination, harassment, intimidation, bullying, or retaliation shall be subject to disciplinary action, up to and including dismissal.

No student or group of students shall, through physical, written, verbal, or other means, harass, sexually harass, threaten, intimidate, cyberbully, cause bodily injury to, or commit hate violence against any other student or school personnel. Cyberbullying includes the transmission of harassing communications, direct threats, or other harmful texts, sounds, or images on the Internet, social media, or other technologies using a telephone, computer, or any wireless communication device.  Cyberbullying also includes breaking into another person's electronic account and assuming that person's identity in order to damage that person's reputation.

Students are encouraged to notify school staff when they are being bullied or suspect that another student is being victimized.  School staff who witness bullying shall immediately intervene to stop the incident when it is safe to do so.

Any student who engages in bullying on school premises, or off campus in a manner that causes or is likely to cause a substantial disruption of a school activity or school attendance, shall be subject to discipline, which may include suspension or expulsion, in accordance with district policies and regulations.

Grievance Procedures
The principal is designated to handle complaints regarding discrimination, harassment, intimidation, or bullying, and to answer inquiries regarding the district's nondiscrimination policies. Any student who feels that he/she has been subjected to discrimination, harassment, intimidation, or bullying should immediately contact the principal or any other staff member.  In addition, any student who observes any such incident should report the incident to the principal, whether or not the victim files a complaint. Upon receiving a complaint of discrimination, harassment, intimidation, or bullying, the principal shall immediately investigate the complaint in accordance with the site-level grievance procedures specified in the Sexual Harassment Policy.

Sexual Harassment Policy
Prohibited sexual harassment includes, but is not limited to, unwelcome sexual advances, unwanted requests for sexual favors, or other unwanted verbal, visual, or physical conduct of a sexual nature made against another person of the same or opposite sex in the educational setting, when made on the basis of sex and under any of the following conditions:

  • Submission to the conduct is explicitly or implicitly made a term or condition of a  student's academic status or progress.
  • Submission to or rejection of the conduct by a student is used as the basis for academic decisions affecting the student.
  • The conduct has the purpose or effect of having a negative impact on the student's academic performance or of creating an intimidating, hostile, or offensive educational environment.
  • Submission to or rejection of the conduct by the student is used as the basis for any decision affecting the student regarding benefits and services, honors, programs, or available at or through any district program or activity.

Examples of types of conduct which are prohibited in the district and which may constitute sexual harassment include, but are not limited to:

  • Unwelcome leering, sexual flirtations, or propositions
  • Unwelcome sexual slurs, epithets, threats, verbal abuse, derogatory comments, or sexually degrading descriptions
  • Graphic verbal comments about an individual's body or overly personal conversation
  • Sexual jokes, derogatory posters, notes, stories, cartoons, drawings, pictures, obscene gestures, or computer-generated images of a sexual nature
  • Spreading sexual rumors
  • Teasing or sexual remarks about students enrolled in a predominantly single-sex class
  • Massaging, grabbing, fondling, stroking, or brushing the body
  • Touching an individual's body or clothes in a sexual way
  • Impeding or blocking movements or any physical interference with school activities when directed at an individual on the basis of sex
  • Displaying sexually suggestive objects
  • Sexual assault, sexual battery, or sexual coercion
  • School-Level Complaint Process/Grievance Procedure

Complaints of sexual harassment shall be handled in accordance with the following procedure:

1. Notice and Receipt of Complaint:  Any student who believes he/she has been subjected to sexual harassment or who has witnessed sexual harassment may file a complaint with any school employee. Within 24 hours of receiving a complaint, the school employee shall report it to the principal. In addition, any school employee who observes any incident of sexual harassment involving a student shall, within 24 hours, report this observation to the principal, whether or not the victim files a complaint. In any case of sexual harassment involving the principal to whom the complaint would ordinarily be made, the employee who receives the student's report or who observes the incident shall instead report to the Superintendent.

2. Initiation of Investigation:  The principal shall initiate an impartial investigation of an allegation of sexual harassment within five school days of receiving notice of the harassing behavior, regardless of whether a formal complaint has been filed.  The district shall be considered to have “notice” of the need for an investigation upon receipt of information from a student who believes he/she has been subjected to harassment, the student's parent/guardian, and an employee who received a complaint from a student, or any employee or student who witnessed the behavior. If the principal receives an anonymous complaint or media report about alleged sexual harassment, he/she shall determine whether it is reasonable to pursue an investigation considering the specificity and reliability of the information, the seriousness of the alleged incident, and whether any individuals can be identified who were subjected to the alleged harassment.

3. Initial Interview with Student:  When a student or parent/guardian has complained or provided information about sexual harassment, the principal shall describe the district's grievance procedure and discuss what actions are being sought by the student in response to the complaint.  The student who is complaining shall have an opportunity to describe the incident, identify witnesses who may have relevant information, provide other evidence of the harassment, and put his/her complaint in writing. If the student requests confidentiality, he/she shall be informed that such a request may limit the district's ability to investigate.

4. Investigation Process: The principal shall keep the complaint and allegation confidential, except as necessary to carry out the investigation or take other subsequent necessary action. The principal shall interview individuals who are relevant to the investigation, including, but not limited to, the student who is complaining, the person accused of harassment, anyone who witnessed the reported harassment, and anyone mentioned as having relevant information.  The principal may take other steps such as reviewing any records, notes, or statements related to the harassment or visiting the location where the harassment is alleged to have taken place. When necessary to carry out his/her investigation or to protect student safety, the principal also may discuss the complaint with the Superintendent or designee, the parent/guardian of the student who complained, the parent/guardian of the alleged harasser if the alleged harasser is a student, a teacher or staff member whose knowledge of the students involved may help in determining who is telling the truth, law enforcement and/or child protective services, and district legal counsel..

5. Interim Measures:  The principal shall determine whether interim measures are necessary during and pending the results of the investigation, such as placing students in separate classes or transferring a student to a class taught by a different teacher.

6. Optional Mediation:  In cases of student-on-student harassment, when the student who complained and the alleged harasser so agree, the principal may arrange for them to resolve the complaint informally with the help of a counselor, teacher, administrator, or trained mediator.  The student who complained shall never be asked to work out the problem directly with the accused person unless such help is provided and both parties agree, and he/she shall be advised of the right to end the informal process at any time.

7. Factors in Reaching a Determination:  In reaching a decision about the complaint, the principal may take into account:

  • Statements made by the persons identified above
  • The details and consistency of each person's account
  • Evidence of how the complaining student reacted to the incident
  • Evidence of any past instances of harassment by the alleged harasser
  • Evidence of any past harassment complaints that were found to be untrue
  • To judge the severity of the harassment, the principal may take into consideration:
  • How the misconduct affected one or more students' education
  • The type, frequency, and duration of the misconduct
  • The identity, age, and sex of the harasser and the student who complained, and the relationship between them
  • The number of persons engaged in the harassing conduct and at whom the harassment was directed
  • The size of the school, location of the incidents, and context in which they occurred
  • Other incidents at the school involving different students

8. Written Report on Findings and Follow-Up:  No more than 30 days after receiving the complaint, the Principal shall conclude the investigation and prepare a written report of his/her findings.  This timeline may be extended for good cause.  The report shall include the decision and the reasons for the decision and shall summarize the steps taken during the investigation. If it is determined that harassment occurred, the report shall also include any corrective actions that have or will be taken to address the harassment and prevent any retaliation or further harassment.  This report shall be presented to the student who complained, the person accused, the parents/guardians of the student who complained and the student who was accused, and the Superintendent or designee. In addition, the principal shall ensure that the harassed student and his/her parent/guardian are informed of the procedures for reporting any subsequent problems.  The Principal shall make follow-up inquiries to see if there have been any new incidents or retaliation and shall keep a record of this information.

South Bay Union School District
Uniform Complaint Procedure (UCP)

You may contact the school office or the district office to obtain a copy of the district's complaint procedures.

The complaint procedure can be used for a variety of issues including but not limited to employee issues, school safety planning requirements in the No Child Left Behind Act, and policies and procedures of the district. Confidentiality and privacy shall be respected in all complaint investigations.

Complaints alleging discrimination may be filed by a person on their own behalf or on behalf of another person or group of people within six months of the occurrence of when facts became known.  Complaints regarding a special needs student may be filed within 12 months of the occurrence.

The following procedures shall be used to file complaints:  [E. C. 56 500.2]

  • Complaints made under this procedure shall be directed to the UCP officer who is responsible for processing the claims.
  • A complaint under the Uniform Complaint Procedure should be completed within 60 days from the receipt of the complaint unless the complainant agrees in writing to extend the timeline.
  • You may contact the UCP officer to obtain a copy of the complaint process at (707) 476-8549.
  • You have the option of having your complaint mediated.
  • After receiving the complaint, there shall be an investigative meeting.
  • The compliance officer shall send a written report about the investigation and decision.
  • If you are not satisfied with the result, the complainant then has 15 days to appeal to the California Department of Education (CDE).  The appeal must include a copy of the locally filed complaint and a copy of the LEA decision.
  • You may forward your complaint directly to CDE and it may choose to intervene immediately based on established criteria.
  • There is nothing in this process to preclude a complainant from pursuing available civil law remedies outside of the district?s complaint procedures.  Such remedies may include mediation, attorneys, and legal action. Civil law remedies may include injunctions and restraining orders.
  • For discrimination complaints, 60 days must elapse from the time an appeal is filed with CDE before pursing civil remedies except for an injunction. Complaints may also be forwarded to appropriate state or federal agencies in the following cases:

Rehabilitation Act Section 504?Office of Civil Rights
Child Abuse?Department of Social Services, Protective Services Division, or law enforcement
Discrimination/Nutritional Services?U. S. Secretary of Agriculture
Employment Discrimination?Dept. of Fair Employment and Housing, Equal Employment Opportunity Comm.
FERPA Requirements?U. S. Department of Education, Family Policy Compliance Office
General Education Provisions Act?U. S. Dept. of Health, Education, and Welfare
Health and Safety/Child Dev.?Department of Social Services
Student Records?Family Policy Compliance Office (FPCO), U. S. Department of Education [20 USC 7114(D)(7) (No Child Left Behind), 20 USC 11 138; 20 U. S. C. 1232(e); 34 CFR 300.510 -511, 300.513 , 99.7; E. C. 232. 262.3, 33 031, 33 032, 33 381, 48 985, 49 063(j), 56 000-56 885, 59 000-59 300, 6400o(a); 5 CCR 4610; 5 CCR 4620-4632]

Notice to Parents, Guardians, Pupils, and Teachers

Pursuant to California Education Code Section 35 186, you are hereby notified that:
1. There should be sufficient textbooks and instructional materials. That means each pupil, including English learners, must have a textbook or instructional materials, or both, to use in class and to take home.
2. School facilities must be clean, safe, and maintained in good repair.
3. There should be no teacher vacancies or misassignments. There should be a teacher assigned to each class and not a series of substitutes or other temporary teachers. The teacher should have the proper credential to teach the class, including the certification required to teach English learners if present.
Teacher vacancy means a position to which a single designated certificated employee has not been assigned at the beginning of the year for an entire year or, if the position is for a one-semester course, a position to which a single designated certificated employee has not been assigned at the beginning of a semester for an entire semester.
Misassignment means the placement of a certificated employee in a teaching or services position for which the employee does not hold a legally recognized certificate or credential or the placement of a certificated employee in a teaching or services position that the employee is not otherwise authorized by statute to hold.
4. Pupils, including English Learners, who have not passed one or both parts of the high school exit examination by the end of the 12th grade are to be provided the opportunities to receive intensive instruction and services for up to two consecutive academic years after the completion of the 12th grade.
5. A complaint form may be obtained at the school office, district office, or downloaded from the school district's Web site at:…. You may also download a copy of the California Department of Education complaint form from the following Web site: http://www. cde.